The operating system for sponsored migration.
Certiva brings every artefact, stakeholder, and status into one workspace , purpose-built for employer-sponsored visa workflows under Australian regulation.
Everything a sponsored visa matter needs.
Unified dashboard
One pane of glass for the agency. Filter matters by stage, sponsor, visa subclass, or assignee.
Automated form population
Reusable structured data drives Form 1066, 1196, sponsorship and nomination , populated from intake.
Document vault
Encrypted storage for passports, medicals, skills assessments. Granular access by role and matter.
Intake questionnaires
Branched, mobile-first questionnaires that adapt to visa pathway and capture clean structured data.
Workflow engine
Rules-driven stage transitions with a complete audit trail of every action and document handover.
Source of truth
Candidate data is captured once and reused everywhere , forms, communications, lodgement.
Submission pathways
Email submission with structured attachments today; API submission to immigration office on the roadmap.
Application pack export
Generate a complete, lodgement-ready application pack in one click.
Compliance-ready
APP-aligned data handling and OMARA-aware commercial structure baked into the product.
A workflow that moves with the matter.
Real-time matter view
Every stakeholder action , candidate upload, agency review, employer approval , appears instantly with full audit trail.
Document verification
Visual checks, expiry tracking, and required-document lists by visa subclass keep matters lodgement-ready.
Stage-driven automation
Moving a matter from Intake → Documents triggers form population, employer review requests, and candidate notifications.
A submission engine, not just a portal.
Today's product handles intake, documents, forms, and structured email submission. Here's what comes next.
Workflow + form pack
Intake, document vault, automated forms, application pack export.
Email submission engine
Structured email lodgement to immigration office with attachment validation.
API submission
Direct API lodgement where pathways exist; deeper status sync from immigration office.
See the platform end-to-end.
A 30-minute walkthrough showing intake, documents, forms, and lodgement.